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Electronic Health Record (EHR) Incentive Program

Electronic Health Record (EHR)
Incentive Program

The official website for the Medicaid EHR Incentive Program for Arkansas providers

Page Contents

EHR Bulletins
EHR Forms
Overview
User Guides
Helpful Links

EHR Bulletins

November 30, 2015 EHR Program Participation Deadline For Eligible Hospitals (EH)
Added 2/27/15
If you are a dually-eligible hospital and wish to receive an EHR incentive payment, first-time participants must attest with Medicare by November 30, 2015. Please contact the Arkansas Incentive Payment Team (AIPT) at aipt@hp.com with questions or concerns.

Updated: 2014 Eligible Professional (EP) Attestation Deadline is 6/30/15 at 11:59 p.m. CST
Updated 1/29/15
If you wish to apply for an EP EHR incentive payment for Calendar Year 2014, you must submit your application/attestation by June 30, 2015.

A submitted application means that you have registered with the R&A, attested through MAPIR and completed the MAPIR application by clicking the Submit button.

If you have questions or concerns, please contact the Arkansas Incentive Payment Team (AIPT) at aipt@hp.com. Upon contacting the AIPT, please provide screen prints regarding your question/concern.

Updated: 2014 Eligible Hospitals (EH) Attestation Deadline is 6/30/15 at 11:59 p.m. CST
Updated 12/19/14
Due to the CMS-granted extension given to Medicare for Eligible Hospitals, Medicaid has extended the EH deadline. If you wish to apply for an EH EHR incentive payment for Fiscal Year 2014, you must submit your application/attestation by June 30, 2015.

A submitted application means that you have registered with the R&A, attested through MAPIR and completed the MAPIR application by clicking the Submit button.

If you have questions or concerns, please contact the Arkansas Incentive Payment Team (AIPT) at aipt@hp.com. Upon contacting the AIPT, please provide screen prints regarding your question/concern.

Hospitalists Now Eligible for EHR Incentive Payments
Added 4/4/14
As of April 1, 2014, with the implementation of MAPIR 5.3, a hospital-based physician (hospitalist) is eligible to apply for an EHR incentive payment. Providers are considered hospital-based if they provide 90% or more of their covered professional services in either a hospital inpatient (Place of Service 21) or emergency department (Place of Service 23) setting. Applying as a hospital-based physician means you are using your own certified EHR instead of the hospital’s.

All applicants are required to upload a signed contract, Letter of Intent to Purchase, or Proof of Purchase for the selected EHR to their MAPIR application; a hospitalist must also upload their contract/agreement with the hospital or a hospital administrator’s letter stating their status as a hospitalist.

If you have questions, please contact the AIPT at aipt@hp.com.

Certification for EHR Products Revoked
Two EHR products, previously certified as products to be used as part of the Medicare and Medicaid EHR Incentive Programs, have had their certifications revoked. View or print the news release from the U.S. Department of Health and Human Services (Word, new window).

CMS’ EHR Provider Incentive Payment Program's Stage 2 Patient Volume Requirements
Updated 3/14/14
View or print CMS’ Stage 2 Regulations: Patient Volume Changes Tip Sheet (PDF, new window).

If you have questions or need assistance, please contact the AIPT at aipt@hp.com.

HRSA Health IT and Quality Webinars Online
Added 5/18/12
The Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services provides Health IT and Quality resources for providers serving the uninsured, isolated or medically vulnerable. To view previous HRSA Health IT and Quality webinars, visit http://www.hrsa.gov/healthit/toolbox/webinars/ (HTML, new window).

HealthIT.gov
The Office of the National Coordinator for Health Information Technology (ONC HIT) has launched HealthIT.gov (HTML, new window), to be the leading national resource on health information technology. The website provides extensive EHR support and resources for providers, professionals, patients and families. For more information, visit HealthIT.gov (HTML, new window) today.

Arkansas Incentive Payment Team (AIPT)
HP Enterprise Services has established AIPT to process payments and work with providers who are involved in the EHR Incentive Program.

Arkansas’s online system for registration in the program is available and the AIPT can assist providers with eligibility, registration and other program-related questions. To reach the AIPT, call (800) 457-4454 and choose option 4 for the EHR Incentive Payment Assistance Center.

The Arkansas Incentive Payment Team

EHR Forms

Arkansas Medicaid Electronic Health Record Flexibility Rule Justification Form
Added 3/13/15

On August 29, 2014, CMS released the Stage 2 Final Rule on Modifications to the Medicare and Medicaid EHR Incentive Programs. The modifications allow for eligible providers (EPs) and eligible hospitals (EHs) who have experienced a delay in the adoption, implementation, and/or upgrade to full edition 2014 certified EHR technology (CEHRT) to exercise the “Flexibility Rule” option and attest to the 2013 Stage 1 objectives and measures, or the 2014 Stage 1 objectives and measures.

Form File Size
Flexibility Rule Justification Form 60k

Overview

About ARRA & EHR
The American Recovery and Reinvestment Act of 2009 (ARRA) provides for state Medicaid programs to offer financial incentives to eligible professionals (EPs) and eligible hospitals (EHs) who adopt certified EHR technology.

With widespread, meaningful use of EHRs, states can achieve interoperability in health care technology to improve the quality, safety and efficiency of patient health care.

Arkansas Medicaid provides incentive payments through the Medicaid EHR Incentive Program. Providers are eligible to receive up to $63,750 over a six-year period when they adopt, implement or upgrade to certified EHR technology. Meaningful use will not be addressed in year one.

For more information about the Medicaid EHR Incentive Program, refer to the following resources:

Certification
The Medicaid EHR Incentive Program requires the use of certified EHR technology. The Secretary of the Department of Health and Human Services has adopted standards, implementation specifications and certification criteria for EHR technology.

To qualify for incentive payments, providers must use EHR technology that has been tested and certified by an Office of the National Coordinator Authorized Testing and Certification Body (ONC-ATCB). Even if a provider already uses EHR technology, it must be tested and certified by an ONC-ATCB specifically for the Medicaid EHR Incentive Program.

A provider does not need to have certified EHR technology in place to register for the Medicaid EHR Incentive Program. However, providers must adopt, implement or upgrade to certified EHR technology under the incentive program in order to receive payment. Meaningful use will not be addressed in year one.

For more information about certification, refer to the following resources:

Meaningful Use
The rule for meaningful use was established by CMS and includes a set of standards, implementation specifications and certification criteria for EHR technology.

Meaningful use means providers are using certified EHR technology in ways that can be measured significantly in terms of quality and quantity. The three components of meaningful use are using EHR technology:

  • In a meaningful way, such as e-prescribing.
  • For electronically exchanging health information to improve the quality of health care.
  • To submit clinical quality measures and other measures.

EPs and EHs do not have to demonstrate meaningful use in their first payment year. They only have to demonstrate that they have adopted, implemented or upgraded to certified EHR technology.

For EPs and EHs to receive payment in the second year of participation, they must demonstrate meaningful use of certified EHR for a continuous 90-day period. In subsequent years, the meaningful use reporting period is the entire calendar year.

For more information about meaningful use, refer to the following resource: CMS Meaningful Use Overview (HTML, new window).

User Guides

MAPIR EP User Guide (Word, new window)
MAPIR EH User Guide (Word, new window)

Helpful Links

CMS Website (HTML, new window)
CMS EHR Incentive Program Website (HTML, new window)
CMS EHR Final Rule (PDF, new window)
HealthIT.gov (HTML, new window)
HITECH NLR ICD for Interface E-7 (Word, new window)
HITArkansas Website (HTML, new window)
ONC HIT Certification Program (HTML, new window)